Group Hotel Rates
Search for a city, pick your dates, tell us how many rooms you need — and we'll get you the best group rates.
Quick Answers
Direct answers to common questions about groupRooms
What is groupRooms?
groupRooms.org is a group hotel booking platform where travel organizers submit a single Request for Proposal (RFP) and receive competing group rate quotes from 50+ hotels in their destination city. It is designed for bookings of 10 or more rooms and is free to use — no charge per request.
How is groupRooms different from Other Sites?
groupRooms uses a competitive RFP model where hotels bid against each other for your group business, whereas Other Sites display fixed published rates. groupRooms sends your request to 50+ hotels simultaneously and you compare side-by-side offers. OTAs typically do not handle group bookings of 10+ rooms.
How much does groupRooms cost?
groupRooms is free to use. There is no commission added to your booking rate — hotels pay a separate commission to groupRooms on accepted bookings.
How long does groupRooms take to get quotes?
After you submit a request, hotels typically respond within 24-72 hours. You receive all competing offers in a single dashboard for side-by-side comparison.
Which states does groupRooms cover?
groupRooms covers 46 U.S. states with 86,000+ properties in the network. A few states have restrictions due to state-level travel booking regulations.
How Group Hotel Booking Works — RFP, Not Instant Booking
Submit one RFP, hotels compete with their best group rates, and you choose the winner.
Submit Your Group Hotel RFP
Enter your city and travel dates for your group — we'll show you what's available.
Hotels Send Group Rate Quotes
Specify how many rooms you need and what types — king, double, or a mix.
Book Your Group Hotel Rooms
Hotels bid for your group booking. Compare offers side by side and pick the best one.
What Are Group Hotel Rates?
Group hotel rates are specially negotiated discounts that hotels offer when you book 10 or more hotel rooms for the same dates and property. Instead of paying full rack rate for each individual room, event planners, sports team coordinators, and corporate travel managers submit a single request that goes out to dozens of competing hotels — driving prices down through real competition.
groupRooms.org connects you directly with hotel sales managers who bid on your group business, typically saving 15–40% off standard rates. The entire process — from submitting your request to comparing offers — takes just minutes, not days of phone calls and email chains.
- One request reaches 50+ hotels in your destination city
- Hotels compete, so rates drop automatically
- No obligation — review every offer before deciding
- Free for groups; hotels pay a small commission on booking
- Contract-ready offers with held room blocks and cut-off dates
50+ Hotels Per Request
One form reaches every qualified property in your city
15–40% Off Rack Rates
Competitive bidding drives prices well below published rates
Responses in Hours, Not Days
Hotels reply quickly because they want your business
Contract-Ready Offers
Room blocks, cut-off dates, and attrition terms included
groupRooms vs. Other Group Booking Sites
Other sites post your request and wait. groupRooms makes hotels compete — so you always get the lowest group rate.
Group Travel Glossary
Key terms every group travel planner should know.
Group Rate
A discounted hotel room rate negotiated for a block of 10+ rooms. Group rates are typically 15–40% below the Best Available Rate (BAR) and include concessions like complimentary rooms, waived resort fees, or flexible cancellation terms.
Also known as: group discount, block rate, negotiated rate
Room Block
A reserved set of rooms held by a hotel for your group until a specified cut-off date. Room blocks guarantee availability and locked-in pricing, so your attendees can book individually while the group rate is protected.
Also known as: room block reservation, group room hold
RFP — Request for Proposal
A formal document sent to hotels describing your group's needs — dates, room count, meeting space, budget, and special requirements. Hotels respond with proposals including rates, terms, and concessions. groupRooms automates this entire process.
Also known as: RFP, request for quote, group travel RFP
Cut-off Date
The deadline by which individual group members must book their rooms within the block. After the cut-off date, unclaimed rooms are released back to the hotel's general inventory and the group rate may no longer be available.
Also known as: block release date, reservation deadline
Attrition Clause
A contract provision that sets the minimum percentage of the room block your group must fill. If you book fewer rooms than the attrition threshold, you may owe a penalty. groupRooms helps you negotiate favorable attrition terms upfront.
Also known as: performance clause, slippage clause
Concession
A perk or benefit a hotel includes beyond the room rate — such as complimentary suite upgrades, free breakfast, waived resort fees, or flexible check-in/out times. Concessions are negotiated as part of the group contract.
Also known as: group perk, added value, hotel concession
Frequently Asked Questions
Frequently Asked Questions — groupRooms
For Hotels & PropertiesGroup Hotel Bookings Start Here
Receive qualified group booking RFPs directly from event planners, wedding coordinators, and corporate travel managers. Fill your group blocks without paying for leads — commission only on confirmed bookings.
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