How groupRooms Works
Getting competitive group hotel rates is easy. Tell us what you need, and hotels bid for your group — no phone tag, no endless emails.
Search for Your Destination
Start by entering the city where your group needs hotel rooms. We cover thousands of properties across 45 states — so whether it's a major metro or a smaller city, we've got you covered.
Enter Your Trip Dates
Select your check-in and check-out dates. Hotels adjust their group rates based on availability and demand, so your dates directly shape the offers you'll receive.
Specify Your Group Size and Room Types
Tell us how many rooms your group needs and whether you prefer king, double, or a mix. The more detail you provide, the more accurate each hotel's bid will be.
Submit Your Group Request
With one click, your request is sent to matched hotels. This costs just $3 per request — or it's included if you have a subscription. No hidden fees, no markups on the rates.
Hotels Submit Competitive Group Rates
Hotels receive your request and respond with their best group rate. Because multiple hotels compete, you often get rates 10–30% lower than booking individually.
Compare Offers Side by Side
All proposals are organized in one dashboard — rates, room types, amenities, and terms. Our AI-powered tools help you quickly spot the best value for your group.
Lock In Your Group Rate
Once you've found the right offer, confirm your choice. A dedicated group coordinator handles the contract details, room lists, and any special requests — so you can focus on your event.
Enjoy Your Group Stay
Show up and enjoy. Everything from your room block reservation to the final checkout is managed through groupRooms, giving you one point of contact for the entire process.
Simple, Transparent Pricing
Submit a single group request and receive competitive bids from hotels. No obligation to book.
Need to book multiple groups? Our subscription plan gives you unlimited requests, priority support, and advanced features.
Frequently Asked Questions
What is a group rate?
A group rate is a specially negotiated hotel price for booking multiple rooms (typically 10 or more). Hotels offer these discounted rates because guaranteed block bookings reduce their vacancy risk and drive additional revenue from food, events, and extended stays.
How many rooms qualify as a group?
Most hotels consider 10 or more rooms per night a group booking. Some properties offer group rates starting at 5 rooms, especially during off-peak seasons. When in doubt, submit a request — we'll let you know what's available.
Can I modify my request after submitting?
Yes. You can update dates, room counts, and other details on any active request. Hotels will see your updated information and may adjust their proposals accordingly.
How long does it take to get bids?
Most hotels respond within 24–48 hours. You'll receive notifications as offers come in, so you can start comparing right away rather than waiting for all bids.
Am I obligated to book after receiving rates?
No. There's no obligation to book. You can review all proposals, compare rates, and decide at your own pace. The $3 request fee covers distribution and matching — not the booking itself.
What types of groups does groupRooms serve?
We serve all types — corporate events, weddings, sports teams, family reunions, church groups, conventions, and any gathering that needs 5+ hotel rooms. If you need a block of rooms, we can help.
Ready to find group rates?
Search your destination, tell us what you need, and let hotels compete for your group.
Get Started →