Typical Timeline
The RFP process on groupRooms is designed to be fast and efficient:
Submission
Instant — your RFP is sent to hotels the moment you submit it.
First Responses
Most hotels respond within 24-72 hours. You will start seeing offers appear on your dashboard within the first day.
Negotiation Phase
After initial responses come in, our team negotiates with hotels for better rates and concessions. This adds 1-3 days depending on how many hotels are involved.
Final Offers
Within 3-5 business days of submission, you will have all negotiated offers on your dashboard, ready to compare and book.
Factors That Affect Timing
- Destination popularity: Hotels in major cities respond faster than those in smaller markets
- Time of year: During peak convention seasons, hotels may take longer to respond
- Request complexity: Simple requests get faster responses than those with many special requirements
- Number of rooms: Larger room blocks may require hotel management approval, adding time